The meeting was called to order at 11:05 a.m. by Moderator, Lisa Hughes. Because this meeting was informational only, a quorum was not necessary.
New Church Hymnals
Lisa asked Kathy Rood to give some background on the need for a new hymnal, as requested by the Worship and Music Committee. The members of the committee responsible for choosing hymns every Sunday, have found they most often choose music from The New Century Hymnal. Although we see the words on a big screen, we do not have the benefit of the actual written musical notes for harmonizing. The amount of clerical time to copy, and paper used for these hymns would be eliminated by purchasing the actual books. Donors would be allowed to dedicate these new books in memory or in honor of loved ones. All dedication pages in our current hymnals will be saved and preserved in a special book.
The Worship and Music committee is asking for donations to make the purchase of these hymnals possible. The cost of each is $20. They will collect on Sundays when the Choir sings.
Will we still have the words printed on the PowerPoint screen? Ans: Yes
We may want to give away the “old” hymnals.
Teens could help with preserving the old dedications in a memory book.
Reading musical notes is an important visual to understanding music.
Wording is more up-to-date in the new hymnals.
Endowment Fund Distribution Formula
Ken Schultz, Church Treasurer, explained the Endowment Funds distribution formula: i.e. the “16- trailing-quarter-average” formula used for distribution of earnings. We want to ensure that everyone understands how money is distributed from the B Moore and Church Endowment Funds. (See attached slides and narrative). Ken then presented a narrative statement and slide presentation
Some members questioned why more of the principal wasn’t available to fund outreach projects.
Why do we use distributions from the earnings to support the General Fund Budget? Ans. The past Treasurer, commented that when the funding from foundations ended, we were never able to support the church finances through pledged and non-pledged donations and gifts.
Mission Outreach Projects
Lisa Hughes, Church Moderator, showed a PowerPoint presentation to explain our Mission Outreach. The first slide discussed the B Moore Fund Missions our church has given to in 2017, 2018 and 2019 to date. The second slide explained the Mission Fund, OCWM, 5 for 5, etc. and all other gifts that our church contributed to, showing a combined outreach over $23,000 in 2018 (see attached slides). She also explained that no decisions for the B Moore Funds have been made this year.
The congregation was then informed of the outreach process from Be-The-Church (BTC) on the use of the B Moore Fund for various outreach missions:
1. July and August BTC will discuss outreach missions and make recommendations to be considered.
2. September BTC will prioritize a list and send these recommendations to Council for discussion.
3. October and November Council will meet to decide on the funding available for the outreach recommendations.
4. December Congregational Meeting, members will vote on the funds and the recommended outreach missions.
Meeting adjourned at 12:15 p.m.
Minutes submitted by: